New ABFO Open Posting, Buyer/Contract Administrator, Principia Biopharma
 

As part of the Finance Department, the ideal candidate in this Buyer/Contracts Administrator position will be responsible for end-to-end procurement operations, including researching, negotiating and purchasing for the Company. This dual role will follow through on all POs opened to closure as part of a Sarbanes Oxley (SOX) P2P lifecycle. Responsible for the execution of operating goals and objectives for the procurement function; developing, recommending and implementing strategies to strengthen contract compliance and completeness, while reducing costs for the Company.

ESSENTIAL FUNCTIONS: 

  • Purchase order placement activities; including but not limited to processing of daily purchase transactions through a requisition review primarily for appropriate classifications, price verifications, accuracy of vendor data and completeness of executed contracts to support the purchase order, in a timely manner with a processing turnaround time of 24-48 hours after requisition approval.
  • Responsible for maintaining the contract workflow between departments, including ensuring that contracts are reviewed internally by Legal and executed in a timely manner in connection with the purchase requisition.
  • Prioritize, process and monitor purchase requisition queue. Review purchase requisitions for proper documentation and authorization. Actively resolve problems with incorrect requisitions. Assist employees with purchasing/contract procure to pay process and facilitate ongoing training.
  • Documentation of savings, back order-lead time follow up - communication, goods receipt, returns, invoice payment (P2P lifecycle). Use and understanding of department’s standard communication, templates, and procedures. 
  • Issue purchase orders and instructions to suppliers. Provide assistance to resolve order related issues which involves working with all departments within the Company as well as outside vendors.
  • Manage the development/maintenance of contracts, such as Master Services Agreements, Consulting Agreements, Scope of Work, and Change Orders. Serve as a contract management lead by recommending purchasing/contracting approach in conjunction with Legal and Accounting processes.
  • Coordinate with internal departments to make sure that billable work has the appropriate executed contract in place.
  • Provide management with weekly and monthly analyses of performance variances per established metrics and key performance indicator tracking-reporting.
  • Oversee maintenance of open purchase requisitions and purchase orders and maintain the master files for onboarding and changes to vendors.
  • Support the establishment and management of best practices in contract administration.  Work with appropriate stakeholders (Legal, Research, Development, etc.) to establish effective processes and controls. 
  • Maintain SharePoint organized tracking system and contract repository.  Educate employees on Internal Control compliance related to purchasing. 
  • Take an active role in implementing framework for contract compliance, routing for completeness, communication to suppliers, uploading and tracking and contribute to process improvements, updating and/or revisiting processes as needed.

EDUCATION, EXPERIENCE AND SKILLS REQUIREMENTS:

  • Bachelor's degree required, exhibiting a strong background in Purchasing, preferably in biotechnology, biopharmaceutical or related industry.
  • Minimum of 4 years of procurement experience is required, preferably in a SOX and FDA regulated environment.
  • Experience with contract management preferred.
  • Must have highly-effective interpersonal skills (ability to develop, foster and maintain positive working relations). Ability to work in a team environment.
  • Demonstrated understanding of Accounting.
  • Computer proficiency in MS Office, experience with Point Purchasing, or related purchasing system.
  • Excellent verbal and written communication skills.
  • Must be proactive, results oriented, and have strong attention to detail, along with an ability to work independently with minimal supervision.
  • Good business, planning and organizational skills. Detail oriented.

 
 

Interested in this opportunity?

Interested applicants should apply online with this link:
https://principiabio.bamboohr.com/jobs/view.php?id=113

Principia Biopharma is an equal opportunity employer.

To see this and other open financial positions with our ABFO member companies,
please visit our ABFO website job posting page

 
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